Job Goal: The Finance and Admin Manager will take charge of the daily financial management of the programs of Children of Asia, as well as in improving the accounting system and policies in finance and admin of the organization. Tasks and responsibilities This position will work under the supervision of the Deputy Country Director and coordinate the other managers, staff, and Country Director. Main responsibilities: 1. Financial management: Responsible for the daily financial management of the programs and maintenance of accurate financial records. a. Releasing/disbursement of money for the operation of the organization i. Prepare the monthly vouchers and reconcile them in cooperation with partners stores  Disburse cash money requests to the children and/or parents, verifying their balance and receipts  Manage the cash money in hand and replenish it when necessary  Manage the reception of receipts from the sponsored children in cooperation with the social workers b. Timely payment of bills and salaries  Prepare checks and online payments for bills and salaries of the team  Disburse allowance for around 30 contractors c. Follow-up and checking of liquidation reports from funded agency/partners d. Ensuring proper implementation of financial procedures of the organization Children of Asia Educational NGO Finance and Admin Manager Unit 2 157 Sikatuna St., Brgy. Zapatera, Cebu City 6000 2. Financial reports: Provide all requisite information, updates and accounting report on time such as the monthly cash flow, monthly vouchers for mutualized programs, updated balances and budgets for educational programs, reconciliation of bank statements, updating of individual folders for financial monitoring, and preparation of financial reports for partners as needed. a. Daily book keeping and cash flow + bank reconciliation i. Manage book of accounts and bank state of accounts ii. Update cash flow for every disbursement operation iii. Send the cash flow and bank statements every month to the Paris Headquarters b. Financial follow-up i. Update the individual balance of the sponsored children (cash gifts, students scholarships, etc.) ii. Update the individual financial ledgers of the sponsored children iii. Prepare financial reports in cooperation with the assistant of the program director 3. Financial management with partners: Supervises and coordinates the financial management of all programs for which CoA is a funding or receiving partner. a. Check the financial reports of all the funded partners and make request on any complimentary information that is needed b. Give recommendations on how to improve the financial management and the financial reports submitted by the partners c. Conduct all necessary program inspections (for monitoring and evaluation) and financial audits with CoA's partners 4. Administration compliance: In coordination with the Admin Officer, ensures all the financial reporting and audits required by the local and national authorities and make sure that CoA complies with all financial and admin requirements on time. a. Update the annual permits; Business Permit, BIR and SEC b. Prepare year end report for BIR c. Monthly remittances/payment for BIR, SSS, PHIC & HDMF d. Study, develop and standardize procedures and policies to improve efficiency and ensure sound financial practices in collaboration with the Local Program Director 5. Participation to CoA activities: The Finance and Admin Manager also participates to the staff meetings and the events organized for all CoAs beneficiaries (Christmas Party, summer activities, summer camps, etc...). We are looking for someone with the following profile: Language: Excellent knowledge of English (verbal and written), Visaya Experience: at least 5 years experience in accounting or finance position Skills: - Graduate of Accounting or Finance - Knowledge of administration requirements (SEC, BIR, etc..) and online payments systems - Excellent knowledge of Microsoft Excel - Ability to work autonomously - Trustworthy and sensitive to others - Ability to work with people from different cultural backgrounds Qualifications: - Willing to travel to other areas of Cebu province where we have our programs - Willing to take up challenges - Experience in working with disadvantaged children and families and/or in a NGO is a plus