This guide gives jobseekers a practical, web-friendly resume template and clear steps to make a Project Coordinator application that gets noticed by hiring managers and applicant tracking systems.
Key Elements to Include in a Project Coordinator Resume
To craft an effective Project Coordinator resume you need clarity, relevance, measurable impact, and an ATS-friendly structure; this section defines the five core elements every strong resume should include and why they matter for project-focused roles.
Contact Information
Always place your contact details at the top in a clean, single-line or two-line format so recruiters can reach you quickly. Include name, phone number, professional email, LinkedIn URL, and city/state — avoid full address to preserve privacy and focus.
- Make it professional and scannable so hiring teams can contact you without friction.
Professional Summary That Stands Out
Write a 2–3 sentence summary that highlights your years of experience, the types of projects you coordinate, and one or two core strengths (like stakeholder management, scheduling, or PM tools). Tailor this summary to the job description with specific keywords and a measurable achievement when possible.
- Keep it concise and achievement-focused to capture attention within seconds.
Work History Highlights
List roles in reverse-chronological order with 3–6 bullet points per position emphasizing measurable outcomes: projects delivered, budgets managed, timeline improvements, and cross-functional coordination. Use strong action verbs and quantify results (e.g., reduced delivery time by 20%) to demonstrate impact.
- Use bullet points that are achievement-oriented and keyword-rich to pass ATS filters.
Education Background
Include your degree, institution, graduation year (optional), and relevant coursework or honors if early in your career. For more experienced candidates, keep education succinct and emphasize certifications or training more relevant to project work.
- Prioritize certifications and training that show proficiency in project practices and tools.
Key Skills to Showcase
Create a dedicated skills section with a mix of hard skills (MS Project, Asana, Microsoft Excel, scheduling, budgeting) and soft skills (communication, stakeholder management, problem solving). Group similar skills and reflect the wording used in the job listing for ATS compatibility.
- Organize skills into categories and show proficiency level or context when helpful.
Project Coordinator Resume Template Example
Below is a complete, copyable resume template for a Project Coordinator role; replace bracketed placeholders and adjust metrics to reflect your real experience.
Contact Information Basics
[Name] | [Phone Number] | [Email] | [LinkedIn] | [City/State]
Professional Summary That Stands Out
Results-driven Project Coordinator with 4+ years supporting cross-functional teams in technology and operations. Skilled in scheduling, stakeholder communication, and risk mitigation, with a track record of delivering projects on time and under budget. Proficient in Asana, MS Project, and advanced Excel; known for improving timeline visibility and reducing status-reporting effort by 30%.
Work History Highlights
Project Coordinator — [Company Name], [City/State] — [MM/YYYY] to Present
- Coordinated 12 concurrent projects with budgets up to $500K, maintaining 95% on-time delivery by optimizing resource allocation and weekly sprint planning.
- Managed cross-team communication and stakeholder updates, reducing escalation incidents by 25% through standardized reporting templates.
- Implemented a centralized schedule and task-tracking system in Asana that increased team accountability and reduced status update meetings by 40%.
Work History (Previous)
Assistant Project Coordinator — [Company Name], [City/State] — [MM/YYYY] to [MM/YYYY]
- Supported project managers across planning, procurement, and vendor management tasks; assisted in delivering a product launch that met all milestones and resulted in a 10% revenue uplift in first quarter.
- Prepared budget variance reports and facilitated weekly risk-review sessions, contributing to timely mitigation of scope creep and cost overruns.
Education
B.S. in Business Administration — [University Name], [City/State] — [Year]
Key Skills
- Project Scheduling & Coordination
- Stakeholder Communication & Reporting
- Risk & Issue Management
- Tools: Asana, MS Project, Jira, Excel (VLOOKUP, pivot tables)
- Budget Tracking & Vendor Coordination
Certifications
- Certified Associate in Project Management (CAPM) — PMI
- Agile Certified Practitioner (optional if applicable) — PMI or similar
- Any tool-specific certifications such as Asana or Microsoft Office Specialist
Tips for Writing Project Coordinator Resume
These practical tips help you structure, tailor, and present your Project Coordinator resume so it's easy to scan and optimized for both humans and ATS.
- Tailor the summary and keywords to each job posting; mirror phrasing from the description to pass ATS checks.
- Lead with measurable achievements in each role — percentages, dollar amounts, and time saved make impact concrete.
- Keep formatting clean: use a simple font, consistent bullet points, and clear section headings for scannability.
- Prioritize relevant certifications and tools near the top if they are listed as required or preferred by employers.
- Limit to 1–2 pages; for earlier career professionals, keep it to one page focusing on most relevant experience and skills.
Frequently Asked Questions
- How long should my Project Coordinator resume be?
One page is ideal for early-career coordinators with up to 5–7 years of experience; two pages are acceptable if you have extensive project history and certifications relevant to the role.
- What keywords should I include to pass ATS screening?
Include role-specific terms like "project scheduling," "stakeholder management," "risk mitigation," and tool names such as "Asana," "MS Project," or "Jira." Match phrasing to the job posting without keyword-stuffing.
- Should I include a professional summary or an objective?
Use a professional summary that highlights experience and impact. Objectives are less effective unless you are switching careers and need to explain transferable skills.
- How do I show measurable impact if I supported projects but wasn’t the lead?
Focus on quantifiable contributions you owned: scheduling accuracy, reporting improvements, percentage reduction in meetings, or vendor coordination results. Use "supported" or "coordinated" with metrics when possible.
- Are certifications necessary for a Project Coordinator role?
Not always required, but certifications like CAPM or Agile basics give you credibility and can set you apart, especially for competitive roles or when applying to larger organizations.
Conclusion
Use the template and tips above to create a focused, impact-driven Project Coordinator resume that highlights measurable results, relevant tools, and clear responsibilities. Start by customizing the professional summary and the top three bullets in your current or most recent role to match the job you want, then refine for clarity and ATS compatibility before submitting.
